An 8-billion dollar global medical device company in Chatsworth is seeking an experienced, detail oriented, energetic, customer service focused individual seeking an excellent career opportunity. The Purchasing Assistant provides high-level professional coordination and administrative support requiring tact, diplomacy and discretion on a variety of complex and sensitive issues. While performing duties, the Purchasing Assistant must demonstrate a high degree of professionalism in a rapidly changing, time-pressured environment.
Responsibilities and Skills:
Provide administrative support ranging from scheduling, daily departmental operations, events and projects
Review ERP reports, summarize outputs and recommend actions
Provide general administrative support including: managing calendars, handling travel arrangements, scheduling meetings/conference calls, answering phones, making copies, filing, data-entry, organizing contacts, sending packages, settling expense reports
Assist and work with others within the Operations group on various projects, distributions and preparations for events or meetings, both internal and external
Coordinate, maintain and arrange complex calendars for meetings, appointments and travel (including flight, hotel accommodations and car rental reservations)
Plan and organize functions, meetings and special events, including preparing agenda, collating/distributing materials and documenting/formatting minutes of meetings and ensuring action items are completed and documented
Compose, proofread and edit correspondence and/or e-mail messages
Prepare presentations using PowerPoint, Excel, or other programs
Greet scheduled visitors and escort to appropriate area or person
Make copies of correspondence or other printed materials
File correspondence and records Maintains procurement records such as times or services, purchased costs, delivery, product quality or performance, and inventories.
Other tasks and responsibilities as assigned
Must possess strong communication, consensus building and problem solving skills; demonstrated skill to communicate clearly, effectively, tactfully and patiently in person, on the telephone and in writing with a diverse group of people within corporate communities and externally
Read and interpret documents such as contracts and procedure manuals
Exhibits increased proficiency in duties and expanded knowledge and application of software packages
High School diploma or general education degree (GED); and 1+ years' related experience and/or training with recent experience supporting a purchasing group or leader.
Basic proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Project) and navigating the Internet.
1-4 years' of experience preparing presentations, using PowerPoint slides, Excel tables/graphs and ERP systems.
The individual must have the ability to write routine reports and correspondence; must possess good interpersonal, verbal and written communication skills.
Excellent writing skills with the ability to use the rules of Standard English grammar, spelling and punctuation usage, to compose, edit and finalize correspondence.
Experience composing, proofreading and editing correspondence and ability to manage, prioritize and organize one's own time to ensure that objectives are met, with general direction.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.