One of the top 25 largest construction companies in the U.S is seeking an Office Administrator who is responsible for assisting and supporting the Regional Controller and/or Regional Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations.
Responsible for assisting and performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes.
Primary duties of this role will involve all accounting, financial and administrative work in relation to the following two (2) departments: Payroll and Labor Compliance. Previous Payroll and Labor Compliance experience is required. Experience with Union Payroll is highly preferred. Must be able to demonstrate organized, disciplined and assertive work behavior. Must also be able to demonstrate intuitive thinking, be able to quickly prioritize and show great customer service.
Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy & timely completion in accordance with established procedures & compliance with Company policy, General Accepted Accounting Principles & Sarbanes-Oxley requirements.
Provide accurate and timely communication to the Regional Controller and/or Regional Office Manager on relevant issues to ensure key information is disseminated.
Interact and act as the point person to field operation management and with Subcontractors. Assist them with inquiries to ensure productive work environment.
Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.
Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with company's policies and procedures, including all Sarbanes-Oxley requirements.
Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy.
Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location.
Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.). Depending on work location.
Must demonstrate ethical and professional business practices
Must have effective verbal and written communications skills
Ability to work independently
Ability to work well under pressure
Ability to problem-solve
Ability to handle multiple tasks and respond with a sense of urgency as required
Detail oriented and excellent organizational skills
Ability to understand company operations, organizational procedures, and personnel
High School diploma or equivalent required
At least 1 years administrative/office experience
Previous Payroll and Labor Compliance experience
Proficient on spreadsheet and word processing applications, i.e. Word and Excel
Basic Proficiency in JD Edwards World/One World
10 key by touch
3+ years administrative/office experience
1+ year accounting experience
Experience with Union Payroll
Advanced Proficient in JWS Material Billings System
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.