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Job 26043

Carlsbad, CA

Job Title:
Payroll Specialist (Carlsbad)

Direct Hire


One of the top 25 largest construction companies in the U.S is seeking an Office Administrator who is responsible for assisting and supporting the Regional Controller and/or Regional Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations.


  • Responsible for assisting and performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes.
  • Primary duties of this role will involve all accounting, financial and administrative work in relation to the following two (2) departments: Payroll and Labor Compliance. Previous Payroll and Labor Compliance experience is required. Experience with Union Payroll is highly preferred. Must be able to demonstrate organized, disciplined and assertive work behavior. Must also be able to demonstrate intuitive thinking, be able to quickly prioritize and show great customer service.
  • Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy & timely completion in accordance with established procedures & compliance with Company policy, General Accepted Accounting Principles & Sarbanes-Oxley requirements.
  • Provide accurate and timely communication to the Regional Controller and/or Regional Office Manager on relevant issues to ensure key information is disseminated.
  • Interact and act as the point person to field operation management and with Subcontractors. Assist them with inquiries to ensure productive work environment.
  • Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.
  • Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with company's policies and procedures, including all Sarbanes-Oxley requirements.
  • Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy.
  • Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location.
  • Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.). Depending on work location.


  • Must demonstrate ethical and professional business practices
  • Must have effective verbal and written communications skills
  • Ability to work independently
  • Ability to work well under pressure
  • Ability to problem-solve
  • Ability to handle multiple tasks and respond with a sense of urgency as required
  • Detail oriented and excellent organizational skills
  • Ability to understand company operations, organizational procedures, and personnel

Basic Qualifications:

  • High School diploma or equivalent required
  • At least 1 years administrative/office experience
  • Previous Payroll and Labor Compliance experience
  • Proficient on spreadsheet and word processing applications, i.e. Word and Excel
  • Basic Proficiency in JD Edwards World/One World
  • 10 key by touch

Preferred Qualification:

  • 3+ years administrative/office experience
  • 1+ year accounting experience
  • Experience with Union Payroll
  • Advanced Proficient in JWS Material Billings System


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.  

Minimum Years of Experience:

Pay Rate:

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