A dynamic construction company in Carlsbad seeks an Office Administrator II to join their team ASAP!
This position is responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations.
Essential Job Accountabilities
Responsible for assisting and performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes.
Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.
Assist field operations with informational inquiries to ensure productive work environment.
Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.
Perform large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.
Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with company's policies and procedures, including all Sarbanes-Oxley requirements.
Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy.
Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location.
Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.). Depending on work location
At least 1 year of certified payroll experience.
Experience in construction operations
Ability to understand company operations, organizational procedures, and personnel.
Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel.
Must demonstrate ethical and professional business practices.
Must have effective verbal and written communications skills.
Ability to work independently.
Ability to work well under pressure.
Ability to problem-solve.
Ability to handle multiple tasks and respond with a sense of urgency as required.
Detail oriented and excellent organizational skills.
JD Edwards World/One World.
10 key by touch.
JWS Material Billings System
It is the policy and practice of On Call Staffing Solutions, Inc. to consider all applicants for employment on the basis of their qualifications, and without regard to unlawful considerations of race, color, national origin, sex/gender, sexual orientation, gender identity or expression, age, religion, disability, protected medical condition, genetic information, pregnancy, marital or domestic partnership status, military or veteran status, or any other legally protected basis.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Human Resources, 858-752-6200, firstname.lastname@example.org.
Reasonable accommodations in all aspects of employment, including the application process, are available upon request of a qualified applicant or employee with a disability. Certain job assignment offers are contingent upon successfully passing a physical examination, which may include drug and alcohol testing, if required by the client company.