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Job 27078

Woodland Hills, CA

Job Title:
Executive Assistant

Direct Hire


An established full service accounting firm that has been in business for over 30 years is seeking an Executive Assistant to their Managing Director. As the Executive Assistant, you will be responsible for directing support the firm’s Managing Director and you must be comfortable working 100% onsite at the firm’s corporate headquarters in Woodland Hills, CA.  

Job Summary:

Provides general office support with a variety of clerical activities and related tasks. The Executive Assistant will perform a variety of administrative and clerical tasks. Duties of the Executive Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Supporting designated partner with various duties.


  • Assigned to designated partner to assist in their scheduling and contacting clients
  • Taking and recording minutes for committee and manager meetings
  • Preparation and drafting of formal letters and forms as needed by partners and managers
  • Reviewing, Scanning and assembling tax returns and amended tax returns
  • E-Filing for designated partner
  • Preparing and completing billing for designated partner
  • Entering client expenses for billing purposes
  • Reconciling and printing reports for daily deposit
  • Generating any reports needed by staff
  • Managing client collections
  • Scheduling meetings and continuing education seminars
  • Entering expenses and collecting receipts for partner expense reports

Basic Qualifications:

  • At least 3 years of prior experience as an Executive Assistant supporting Director, VP or C-Level Executive in a corporate environment
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)

Preferred Qualifications:

  • Bachelor’s degree
  • Prior experience as an Executive Assistant within the CPA or Accounting Industry
  • Familiar with Accounting related software such as CCH Access preferred
  • Excellent oral and written communication skills
  • Calm demeanor and ability to work well under tight deadlines

It is the policy and practice of On Call Staffing Solutions, Inc. to consider all applicants for employment on the basis of their qualifications, and without regard to unlawful considerations of race, color, national origin, sex/gender, sexual orientation, gender identity or expression, age, religion, disability, protected medical condition, genetic information, pregnancy, marital or domestic partnership status, military or veteran status, or any other legally protected basis.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Human Resources, 858-752-6200,

Reasonable accommodations in all aspects of employment, including the application process, are available upon request of a qualified applicant or employee with a disability. Certain job assignment offers are contingent upon successfully passing a physical examination, which may include drug and alcohol testing, if required by the client company.

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